Monitoring and Evaluation

MONITORING AND EVALUATION REPORT

PURPOSE OF THE M&E FOR THE STATED PERIOD 

The District Planning and Coordinating Unit  is mandated to conduct monitoring and evaluation of projects and programs periodically to have a fair and true reflection of projects executed. The monitoring team is therefore to visits projects to check on projects execution if ion job specification and without compromise to quality of material and delivery.

PROCESS INVOLVED

Preparation of monitoring and evaluation plan and Budget
The visit site on daily and weekly basis (Supervision)
Monthly visits to the Project site.
Untimely visit to check on the quality and quantity of materials applied.  

DIFFICULTIES 

Inadequate vehicles to embark on monitoring on time schedule.
Logistical support and motivation package inadequate and sometimes non-existent.

STATUS OF IMPLEMENTATION OF THE DISTRICT MEDIUM TERM DEVELOPMENT PLAN (DMTDP) 2010-2013.

Looking at the Projects implemented in the 2010 planned period the District is making a good move to achieving about 90% of activities and interventions implemented in the DTMDP. Projects that were plan to be executed in 2010 Annual Work Plan which was curved out from the  DMTDP were achieved by 85%. At some  point the plan had to be reviewed to look at new projects that can be taking on board in 201o instead of 2011.
 
MONITORING & EVALUATION ACTIVITY REPORTS

PROGRAM/PROJECT STATUS REPORT FOR THE QUARTER OR YEAR 

The projects executed under the District Development Facility (DDF) are generally on course and about 75% to 85% of work done so far. The project is executed based on the specification of the engineers design and advice. Quality and quantity of materials are not compromise. 

UPDATE OF DISBURSEMENT FROM FUNDING SOURCE 

According to the District Finance Department District Development Facility as at 30th  November  2011 has a Bank Balance of Seventy-four thousand, seven hundred and fifty-two Ghana cedis forty  pesewa (GHC74,752.40) only.
 
UPDATE ON INDICATORS AND TARGETS 

The District indicators and targets to improve in all sectors of the economy and the GSGDA thematic areas in percentage terms and reducing poverty generally in the District. The District is making strong move in Infrastructure development at the education sector and the Agric sector. These move a good direction to achieving the target and measuring indicators set for the District.
  
UPDATE ON CRITICAL DEVELOPMENT AND POVERTY ISSUES 

Poverty is still a great challenge to the Chereponi District. The District Assembly is therefore employing all possible means and strategies to see to the reduction of poverty by the by 45% in 2013.

Some development challenges militating into poverty in the District include:

• Low revenue generation in the District
• Subsistence practices of farming of about 50% 0ut of 80% of farmers in the District.
• Indiscriminate waste disposal
• Bush burning
• Bad farming practices
• Untimely receipts of the District Assembly Common Fund.

PARTICIPATORY MONITORING & EVALUATION AND OTHER STUDIES 

The District monitoring team with gender representation and Community involvement is ensured in the monitoring process at all levels. In plan preparation Community Action Plans are collated and harmonized to the preparation of the District Composite Plans and Budgets.

The decentralized departments are made to submit their Action Plans to be captured in the Composite Plan and stakeholder meeting to harmonize the plans and public hearing organized to the entire District as whole.

THE WAY FORWARD 

Despite the numerous challenges especially funding and other logistical constraints the District is poised to achieving 70% to 75% of its stated targets and indicators.

KEY ISSUES ADDRESSED AND THOSE YET TO BE ADDRESSED 

Environmental degradation strategy has been adopted to replenish the lost vegetative by the preparation of Strategic Environmental Assessment Plan for the implementation of the DMTDP and submission of Proposal under the Ghana Environmental Management Project to restore and maintain the environment.

The District Assembly in collaboration with the Zoom lion is fighting environmental sanitation issues in the District.

Potable water is a serious issue in the District and the District is employing all possible means to ensure by the end of 2011 potable water would be at the doorsteps of the consumers.
 
RECOMMENDATIONS 

• The District would require timely release of funds.
• Proper Monitoring and Evaluation ensured for quality delivery.
• Donor intervention to assist in the fulfillment the District Assembly mission.

GHANA EDUCATION TRUST FUND

The GETFUND Project for the year 2010 Constructed 4No. 6Unit classroom Block Districtwide. One of the Projects was to complement the government initiate to improve classroom facilities at the secondary school and has since been completed and in use.

The other Projects all located in Asari (gable level) 30% completion, Konabokasu (filling level) 15% completion and Asari (gable level) 30% completion. 

NATIONAL YOUTH EMPLOYMENT PROGRAMME

In 201o the Program portion for an increase quota in the District. The increase was respectively forty- five(45) for Community Teaching    Assistants(CTAs), One hundred and twenty(120) , thirty-five(35) for Community Health Extension Workers(CHEWs), Sixty(60) for Industrial attachment.

Six modules are being undertaken in the district and are indicated in the table below with the respective employment figure disaggregated into males and female

GOVERNMENT OF GHANA IN COLLABORATION WITH FEEDER OF ROADS

The Bituminous surfacing of the Chereponi town roads was awarded through competitive tendering undertaking. The implementation and Construction has just started in the District. Work at site is about 38%.The project is currently at a standstill for some issues to be corrected by the Ministry of highways and  Highway depaetrment in Tamale and Hon. Assembly members in Chereponi.

NATIONAL HEALTH INSURANCE SCHEME

The District Assembly still depends on the Saboba Health Insurance Scheme. Plans are far advance to set up a satelite office for the operation of a temporal Scheme for inhabitants of the District. The District Assembly commitment has led to the acquisition of all the logistics and facilities needed for the satelite office to kick start.

The District Assembly has also provided a temporal office for the scheme to begin its activities. The District also had a meeting with staff of the mother department of the NHIS and Monitoring and evaluation team at the regional level for accreditation to operate and prescribe drugs to be bound by the NHIS and all these is currently yielding result(about 95% achieved).

DISTRICT HEALTH DIRECTORATE

The major achievement in these sector include the Construction of Polyclinic earmarked to raised to hospital status, Rehabilitation of Doctors Bungalow, Posting of  a medical Doctor, Rehabilitation of maternity ward in the District.

The Directorate also received two pick-ups(4x4) one from the Central Government and the other from the Member of Parliament to be station at Wenchiki CHIPs Compound.

SCHOOL FEEDING PROGRAMME

The District Assembly has also implement the Government increase of the cost for meal per student from GHC3.00 to GHC4.50 per child without delayance as at 2010.

These have gone a long way to increase enrollment in schools and attendance as well as performance of students. The District Assembly through the District Developemnt Facility in Contruction Kitchen Facilities to complement the effort of the central government and facilitate healthy meals prepared and teaching and learning at schools. The District has increase beneficiaries for consideration for the year 2010/2011. The District selected twenty three school and approval not yet given. 

The Ministry of Local Government, Rural Development and Environment have instructed that the number of beneficiaries should be increased to 803. This will bring the total number of beneficiaries to 1,203.The programme has resulted in increased enrolment and school children are now able to stay in school for longer hours to study .Those who earlier dropped out from school have gone back to school.

STATUS OF IMPLEMENTATION OF THE DISTRICT MEDIUM TERM DEVELOPEMNT PLAN (DMTDP) 2010-2013

Looking at the Projects implemented in the 2010 period the District is making a good move to achieving about 90% achievement of the implementation of the DTMDP. Projects that were plan to be executed in 2010 Annual Work Plan which was curved out from the  DMTDP were achieved by 85%,At some  point the plan had to be reviewed to look at new projects that can be taking on board in 201o instead of 2011.

NORTHERN REGION SMALL TOWN WATER SYSTEM (NORST)

In 2011, the project started serious implementation and the small town water and sanitation project is about 24% completed. The capacity of the community  and District Assembly stakeholders has been built towards the sustainability of the project. The actual exploration test drilling starting this year 2011 as procurement procedures have been completed and waiting for approval from CIDA  Ghana.

For year 2010 to date issues of Guinea worm did not pope out and still stands at the table above.

HIV AND AIDs PROGRAM

The current rate of infestation in the District is 2.2% and the target is to reduce it to 1.3% by the end of 2010.The has registered eight stakeholders in the District who undertake similar activities and interventions in the District to enhance coordination of issues. They include District Health Directorate, District Agriculture Development Unit, District Directorate of Education, Department of Social Welfare, KUKU-NANSOR Women’s Empowerment Association, Evangelical Presbyterian Development and Relief Agency, Marsha Allah Club and North Eastern Corridor Integrated Development Agency.

ENVIRONMENTAL PROTECTION AGENCY (EPA)

The District has also in collaboration with the EPA has prepared Strategic Environmental Assessment Plan for the implementation of the District Medium Tram Development plan (2009-2013).

The EPA has through the Ghana Environmental Management Project (GEMP) has constituted the District Environmental Management Project (DEMP) and the formation of the Community Environmental Management Project (CEMP). The project intends to improve and protect the green cover of the District and the Communities at large. It also intends to aid in best farm practices and discourage bush burning in the District and Communities.

Five Communities are to be piloted in the District. Proposals have been submitted by interested NGOs and CBOs for consideration.

CAMFED IN COLLABORATION WITH DISTRICT EDUCATION DIRECTORATE

The project has assisted in the payment of Schools fees of some girls in the Chereponi Senior High. Those who do not have the benefit of the fee are given item like soap, Olonka of rice and other items to assist them climb the academic ladder.

The project has also given Bicycle to girls in the District to help them travel form far to attend schools at the privilege Communities.

PARTNERSHIP FOR ACCOUNTABLE GOVERNANCE

The District is fortunate to be part of beneficiaries for the PAGE program out forty-five (45) others selected. The project is a USAID funded and to be implemented by CARE international to improve educational governance and increase in student achievement in the District.

SPORTS AND CULTURE

The District supported financially an amount of Four Thousand Ghana cedis only in the inter-District Basic Sports Festival in Tamale. Also an amount of Two Thousand Three Hundred Ghana cedis was released towards preparation and organization of the Zonal Culture of Arts and Festival in Yendi. These motivated the District contingent performed well and had been selected to perform at the regional level.

DISTRICT AGRICULTURE DIRECTORATE UNIT

The Construction of Wenchiki Dam in 2009 and the Reconstruction of the Tacheku Dam in2010.In the year 2010, the agriculture has underscored significant role where 205 farmers had benefited under the Government Block Grant Farming Programme. In addition, 200 mini bags of rice seeds, 40 mini bags of Maize, 327 litres of chemicals and 756 bags of fertilizer (assorted) were received.

NORTH EASTERN CORRIDOR INTERGRATED DEVELOPMENT ASSOCIATES (NACIDA)

The project in an NGO that is supported and backed by Action Aid Ghana. They are general in issues of Developemnt but emphasize on women empowerment. The NGO is highly in Micro-Credit Support  to the women and the vulnerable groups in the District.

The NGO is into Socio-Economic Interventions of the District thus HIV and AIDs, Micro Finance, Education and Sensitizations among others.

DEVELOPMENT CHALLENGES IN THE DISTRICT

I.  Inadequate funding: negative attitude towards payments of taxes affect the IGF and delay in the DACF.
II. Land tenure problems to embark on development projects and encroachment.
III. Lack of Communal spirit among the people
IV. Chieftaincy and land disputes, which greatly affect the sitting of projects.
V.    Inadequate staff to make up the full complement of the DPCU.
VI.  Inadequate Accommodation and Office premises for staff.
VII. Inadequate vehicles for Monitoring and Evaluation.

NORTHERN REGION POVERTY REDUCTION PROGRAM (NORPREP)

The Project in 2010 supported the District Medium Term Development Plan and the Annual Action Plan for year 2010 in the Construction of 3No.  3Unit Classroom Block at Jilma, Masawose, Bukasu are 92%, 100% and 100% completed respectively. One of the Projects Construction of Teachers Quarters at Chereponi supported in 2009 is still on-going and 85% completed. All the projects were not paid by the Project has been uploaded to the District Assembly.

COMMUNITY-BASED RURAL DEVELOPMENT PROJECT (CBRDP)

The project also responded to flood and rainstorm affected structures in the District. The Assembly submitted thirteen affected schools as at 2009. In 2009 three projects namely Construction of 1No. 3Unit Classroom Block at Chereponi Senior High, Construction of 1No. 3Unit Classroom Block at Central Primary Chereponi, Construction of 1No. 3Unit Classroom Block at Mayamam.

In the year 2010, five projects have been executed and on-going as:  Construction of 1No. 3Unit Classroom Block at E.P Primary School Chereponi (52% completed), Construction of 1No. 3Unit Classroom Block at Kwame Nasoni (100% completed), Construction of 1No. 3Unit Classroom Block at   L.A Primary Wenchiki (65%), Construction of 1No. 3Unit Classroom Block at R/C Primary Naboni, Construction of 1No. 3Unit Classroom Block  at Ando R/C Primary (60%). 

Ghana Social Opportunities Projects.

The Ghana Social Opportunities Project (GSOP) is a new project that was launch to replace the CBRDP.The project for the 2011 intend to Construct a CHIPS compound at Famisa under the Labour Intensive public Work(LIPWs). The Project at Famisah is currently 42% completed.

Most of  projects would be  implemented in 2021.They include: Spot improvement of Chereponi - Tusunga Feeder Road (5.5km) Spot improvement of Tombo -Nakaaku Feeder Road (4.5km) Rehabilitation of Kwame Nasoni Dam  and Afforestation project at Adali.

LOCAL SERVICE DELIVERY AND GOVERNANCE PROGRAM (LSDGP)

The District Assembly in collaboration with Local Service Delivery and Governance Program (LSGDP) implement two major Projects in the District in201.They included spot improvement of Spot improvement on Kudanu-Bukano feeder roads, Spot improvement on Omati-Tosala-Kumbori feeder roads and Chereponi township road. These projects are due for completion (95%). The township road has just begun.

PEACE AND SECURITY

The District in2010 enjoyed relatively a peaceful environment. Only few cases of land and chieftaincy disputes in some communities especially Wenchiki and Garinkuka. The two Communities through the intervention of the DISEC and the Security the place are back to normalcy.

CONCLUSION

The District despite its challenges is determined to achieve about 80% to 90% of the mission and vision of the Chereponi District Assembly.