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monitring and evaluation

Monitoring will be carried out in order to assess Progress and to identify problems that need to be tackled to ensure successful implementation of the programmes contained in this document as well as for specific projects.

An attempt to make this effective is through the mid year and annual review meetings that the District Planning and Co-ordinating Unit (DPCU) will organise for all key Stakeholders .The mid year review meetings will provide early warning to programme implementers since the identified problems detected at an early stage for changes to be made as required

Focus of Monitoring will be on the annual action plans, which will be extracts of the yearly activities of the MTDP.

What will be monitored
For each annual action plan the following will be monitored and presented to stakeholders by the DPCU at the annual review meetings
  1. How beneficiaries are exposed to the various interventions designed to reduce poverty at the community levels and their general reaction to project services offered is.
  2. Quality and quantity of inputs and the timeliness of input supply.
  3. Outside forces beyond the control of implementers that may affect beneficiaries’ behaviour and that of the executing agencies.
Tools for Monitoring
The following tools will be used for monitoring.
  • The use of project records and documents
  • Formal and Informal Survey 
  • Use of key informants 
  • Community meetings using PRA
  • Participant Observation
  • Participation Monitoring and Evaluation (PAME)
Measuring of Indicators
Indicators will be measured in qualitative or quantitative terms in such a way that it can easily indicate change or progress in the implementation of the project.

There will be a mid year evaluation to assess the following
  1. Organisational structure and management capacities
  2. Progress in building physical infrastructure
  3. Volume and quality of inputs and services
  4. Initial response by the target population Ex-post Evaluation will however determine the impact of projects on poverty reduction using the following topics and any others that may be deemed relevant
  • Employment generation
  • Income levels
  • Standard of living
  • Gender-based Issues
  • Institutional building
  • Environment
Tools of Evaluation
The following tools will be used for evaluation
  1. Formal and Informal Surveys
  2. Use of key informants
  3. Community meetings using PRA
  4. Participant



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